Dental offices
OSHA + state radiology + DEA + autoclave logs
Built for small healthcare practices
Never miss a compliance deadline again.
Tallymark replaces the spreadsheets, paper binders, and shared-drive guessing games that dental, veterinary, med-spa, chiropractic, and physical-therapy practices use to track OSHA, licenses, calibrations, and certifications — with automatic reminders, a single searchable vault, and one-click inspector reports.
$150/mo
From
68
Net promoter score
0
Audit-day panic
What we replace
The drawer of paper you keep “just in case” — finally replaceable.
After twelve months with Tallymark, most practices tell us the binder just sits there. That is the point.
Your current stack~16 hrs/mo
~/Practice Manager/Documents/
- 01OSHA bloodborne.xlsx - tabs 1-4
- 02licenses_renewal_DO_NOT_EDIT
- 03calibration tracker (copy).csv
- 04binder 3 - paper only
- 05CPR certs?? ask Maria
- 06deaa forms - lost
In Tallymark~12 min review
practice/ · one vault
- OSHA & safety training4 items · next due 142d
- Practitioner licenses6 people · 1 expiring
- Equipment calibration8 instruments · 1 due
- Certifications (CPR, CE)12 staff · all current
- Inspections & audits3 reports ready
- STEP 01
Bring in what you have
Drop existing spreadsheets, PDFs, photos of paper binders, and old emails. We normalize everything into one ledger — and keep the original file attached for inspectors who want the source.
- STEP 02
Set the rhythm
Pick email, SMS, or both. We send escalating reminders at 60, 30, 14, and 7 days before anything expires — and to the right person, not just whoever set it up.
- STEP 03
Hand the inspector a single click
When a state inspector walks in, your compliance report is one tap away: per category, per person, per equipment, with the proof-of-file attached. Pretty enough for a board; boring enough for OSHA.
Who uses it
Every small health practice is its own specialty — and one renewal away from a citation.
1,200+ practices onboarded
Veterinary clinics
State veterinary board + controlled substances + radiation
Medical spas
Medical director licenses + device calibrations + SOPs
Chiropractic clinics
Continuing education + state board + x-ray cycles
Physical therapy groups
Multi-provider license tracking + insurance + certifications
Every small health practice
that is one missed renewal away from a citation
Pricing
Less than a single failed-audit fine.
Tiered by practice size. No per-record fees, no setup cost, no annual contract on the first two plans.
Solo
$150/mo
per month · 1 location · up to 25 staff
- Single click compliance reports
- Email + SMS reminders
- Up to 200 active records
- Inspector-ready PDF exports
Practice
Most chosen
$300/mo
per month · 1–3 locations · up to 75 staff
- Everything in Solo
- Cross-location rollups
- Per-provider license tracking
- Dedicated onboarding manager
- HIPAA-grade audit log retention
Group
$400/mo
per month · 4+ locations · unlimited staff
- Everything in Practice
- Regional compliance templates
- SSO + role-scoped dashboards
- White-glove data migration
- Quarterly compliance review
Questions we hear a lot
If you have ever lost a weekend to compliance, you have probably asked these.
Is this only for dental offices?
No — Tallymark was designed for dental first and now serves veterinary, medical spa, chiropractic, and physical therapy practices. The same engine handles any small health practice where licenses, training records, and equipment paperwork expire on a calendar.
How do reminders work?
Each record has an expiration date. We send escalating reminders at 60, 30, 14, and 7 days out over both email and SMS — and we route them to the person responsible for that record, not just the practice manager. Reply directly to the reminder to log proof you've handled it.
What happens when a state inspector shows up?
Open the inspector view on any device. It groups everything they typically ask for (OSHA training, licenses, equipment logs, certifications), generates a single PDF per category with the source documents attached, and lets you filter by date range or staff member.
We already have paper binders and spreadsheets — how does the migration work?
Drop them in. Upload PDFs, photos, or CSV files and tell us roughly what they contain; our onboarding team finishes the categorization for you during a 30-minute session. Originals stay attached so inspectors see the source, not a transcription.
Do you replace our practice management software?
No. Tallymark sits alongside your PMS, HR, or EHR — it does not duplicate patient data. We only touch compliance records. A two-way Zapier / API connection is available on the Practice and Group plans if you want one.
Is the data HIPAA-grade?
Tallymark stores proof-of-compliance files, not patient records, so it sits outside the HIPAA Safe Harbor boundary. We still encrypt at rest and in transit, retain audit logs by default, and will sign a BAA on the Group plan or above.
Talk to a real human
Stop letting a single missed renewal decide your next inspection.
Email us and we will set up a 20-minute walkthrough using a stripped version of your actual compliance stack. No slide deck, no sales pressure.
Email tallymarkcompliance@polsia.app
We reply within one business day.